Registration

Registration Fees

(all fees are in NZD and include GST) 

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Important Update: the Open Science Conference programme schedule has just been announced. Please visit the Programme page to download the schedule 

 

Earlybird Fee
(payment received on or before 19 May 2014)

Standard Fee
(payment received from 6 May until 31 July 2014)

Late Fee
(payment received on or after 1 August 2014)


Full Registration
(Monday to Thursday)


$625


$825


$900


Day Registration


$275


$325

 


Full Student Registration*
(Monday to Thursday)


$350


$350

 


Full International Student
Registration** 
(Monday to Thursday)


$100


$100

 

       


Additional Costs

     


Conference Dinner
Wednesday evening
(
Delegate or Guest)

 
$110

 
$110

 
$110


Student and International Student Registration:

*A student must be currently enrolled at a tertiary institution.
**To be eligible for the International student rate, you must be living and studying at an institution outside of New Zealand. The first 200 international students who apply are eligible for this special rate.
All the inclusions of a Full Registration shown below.

Full Registration includes:
Attendance at all Conference sessions
Satchel and contents
Morning and afternoon teas
Lunches (on Monday and Tuesday)
Welcome Reception

Day Registration includes:
Attendance at all Conference sessions on that day
Satchel and contents
Morning and afternoon tea on that day
Lunch on that day (Monday/Tuesday only)

How to Register

Please click here to register via the online form. Register nowPayments by Visa, MasterCard or American Express are accepted (secure transmission facilities provided). 

Confirmation of your registration and a tax invoice will be sent upon receipt of your forms and fees. Registration will not be confirmed until payment is received.

Accommodation

Bookings for accommodation can be made on the online registration form at the time of registration. Bookings should be made no later than 17 July 2014. After that date no guarantee can be made that rooms will be available. In order to secure your reservation, we require payment of one night's room rate. Please click here to view the accommodation options.

Cancellations

Should you need to cancel your registration for any reason, you may reassign your registration to another person. Please notify The Conference Company of the replacement delegate's name and contact details.

Tel: + 64 3 365 2217
Fax: + 64 3 365 2247
Email: scar2014@tcc.co.nz

If you are unable to arrange a replacement, a refund (the full conference fee less an administration charge of $100) will be made, providing notification is received prior to 30 June 2014. After that date no refunds will be made.
If, for reasons beyond the control of the Organising Committee, the conference is cancelled, registration fees will be refunded after the deduction of expenses already incurred.

Onsite Registration

If you are unable to register and pay before arriving in New Zealand, onsite registration is possible. Please note all payments received at the Conference must be in New Zealand dollars or via Mastercard or Visa, no other currencies will be accepted. Tickets for the social functions are limited, tickets for these functions cannot be guaranteed for onsite registrations.

Registration and Information Desk

The Registration and Information Desk will be open at the following times:

Sunday 24 August  0800-1900hrs
Monday 25 August  0730-1800hrs
Tuesday 26 August  0730-1800hrs
Wednesday 27 August  0730-1800hrs
Thursday 28 August  0730-1800hrs


Visa Information

All visitors to New Zealand must have a valid passport for at least three months beyond the intended stay in New Zealand.

Citizens of some countries must obtain a Visitor’s Visa. Visa information and the visa application form are available on: www.immigration.govt.nz.

If you require a Visitor’s Visa, please allow at least 5-6 weeks for processing.

If you are a citizen of a country which has a visa waiver agreement with New Zealand, you do not need to apply for a visa to visit New Zealand but you must:

* Hold a valid ticket from New Zealand to a country where you have the right of entry
* Have sufficient money to support yourself during your stay in New Zealand
* Hold a passport valid for 3 months beyond the date you intend leaving New Zealand
* Remain in New Zealand only for the time granted on your arrival

Transit in Australia

If your travel itinerary includes a transit stop in Australia you may need an Australian Transit Visa.
Details about this and how to apply can be found at http://www.immi.gov.au/visitors/transit/771/how-to-apply.htm

Failure to obtain this visa in advance of your travel may result in you being unable to board your aircraft.

Invitation Letter

Should you require an invitation letter to support your application for a New Zealand visa, please email us at scar2014@tcc.co.nz. In order to comply with New Zealand Immigration, invitation letters will only be supplied to attendees who have registered and paid for the Conference. If you have not paid your registration fees, we will be unable to send you an invitation letter.

General Information

Biosecurity

New Zealand has a national biosecurity system that is considered one of the most robust in the world. Please refer to www.biosecurity.govt.nz/enter for more information.

Car Rental

We encourage you to take advantage of corporate rates through Avis Rent a Car. Just call the local Avis office on 0800 284 722 and quote the booking reference number AWD: Z994400.

Climate

Late August and early September is the beginning of spring in New Zealand and the average daytime temperature in Auckland is 14°C dropping to 8°C overnight. If you are travelling further south before or after the Meeting, temperatures are cooler so please pack accordingly. For weather information visit http://www.metservice.co.nz/.

Currency/Banking

The currency used is the New Zealand dollar. Banking hours are usually 0900 -1600hrs, Monday to Friday. Automatic Teller Machines are well spread throughout Auckland. International credit cards are accepted throughout the country banks, most hotels and city stores.

Disclosure of Registration Information

If you do not wish your details to be provided to sponsors or other delegates, please tick the appropriate box on the registration form.

Dress

Dress for all sessions is smart casual.

Electricity

New Zealand uses a 240 volt 50 cycle system with 3 pin flat plugs.

Goods and Services Tax

Goods and Services in New Zealand are subject to a 15% tax (GST). This tax is usually included in the price and if not, it is clearly stated. This tax cannot be claimed back by visitors, when leaving the country.

Insurance

It is strongly recommended that you purchase comprehensive travel insurance to cover the duration of your visit to New Zealand and to protect against cancellation charges, loss or damage to your luggage and personal effects, loss of cash and medical expenses.

Name Badges

Name badges will be given to all delegates on registration. We ask that you wear your badge at all times, including social functions. Entry tickets will be given for all applicable social and optional events.

Parking

Car parking is available at SkyCity Auckland. The entrances are on Hobson, Nelson and Federal Streets.
Earlybird parking (single entry and exit)
Available Monday – Friday, enter between 6am and 9am and exit before 6pm on the same day - $14.

Supersaver parking

First 3 hours $5, then $1 for each extra hour. To access these rates you will need to validate your parking ticket in the machines in the Convention Centre foyers before returning to your car.

Special Requirements

Every effort will be made to ensure delegates with special needs are catered for. Should you require any specific assistance, or catering please give details required on your registration form

Transport

A taxi fare from the airport to the SkyCity Convention Centre is around $65-$75. Both Regency Cabs and Co-op Taxis offer a meet and greet service. To access this service, fax or email details of your arrival to them (date of arrival in Auckland, flight number, arrival time and number of passengers) and they will arrange for the driver to meet you at the “Meet & Greet” area in the Arrivals Hall. He or she will have a sign-board with your name on it. Regency Cabs can be contacted by email regencycabs@xtra.co.nz, by telephone +64 9 377 8844, or by facsimile +64 9 634 0494. They also have a website at www.regencycabs.co.nz. Contact Co-op Taxis by email info@cooptaxi.co.nz, by telephone +64 9 300 3000 or by facsimile +64 9 300 3111. Bookings can also be made on their website: www.cooptaxi.co.nz.

Super Shuttle offers a shared ride option. The approximate cost for the trip from the airport to the city is $33 for one person and an additional $8 for each extra person. The shuttles operate from the Shuttle rank at the airport (not the taxi rank). Bookings can be made on the Super Shuttle website www.supershuttle.co.nz.

Time Zone

New Zealand is one of the first places in the world to see the new day, in February the time is 13 hours ahead of GMT (Greenwich Mean Time).

Vaccinations

No vaccinations are required to enter New Zealand

Register now